AccountancyForms - Automated Tax Form Collection

Introduction

AccountancyForms ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our tax form collection platform.

Information We Collect

Personal Information

We collect information that you provide directly to us, including:

Name and email address (for accountants and clients)
Company name and business information (for accountants)
Tax information provided through form submissions
Payment information (processed securely through third-party payment processors)
Communications you send to us

Automatically Collected Information

When you access our platform, we automatically collect certain information, including:

Log data (IP address, browser type, pages visited)
Device information
Usage data (how you interact with our platform)
Cookies and similar tracking technologies

How We Use Your Information

We use the information we collect to:

Provide, maintain, and improve our services
Process transactions and send related information
Send technical notices, security alerts, and support messages
Respond to your comments and questions
Monitor and analyze trends, usage, and activities
Detect, prevent, and address technical issues and fraudulent activity
Comply with legal obligations

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

Encryption of data in transit and at rest
Regular security assessments
Secure authentication mechanisms
Access controls and monitoring
Regular backups and disaster recovery procedures

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Tax-related information may be retained for up to 7 years in accordance with UK tax regulations.

Sharing Your Information

We do not sell your personal information. We may share your information in the following circumstances:

With your accountant (if you are a client submitting forms)
With service providers who assist in operating our platform
To comply with legal obligations
To protect our rights and prevent fraud
With your consent or at your direction

Your Rights

Under GDPR and UK data protection laws, you have the following rights:

Right to access your personal data
Right to rectification of inaccurate data
Right to erasure ("right to be forgotten")
Right to restrict processing
Right to data portability
Right to object to processing
Right to withdraw consent

To exercise these rights, please contact us using the information provided below.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable data protection laws.

Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you become aware that a child has provided us with personal information, please contact us.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.