Terms of Service

Agreement to Terms

By accessing or using AccountancyForms ("the Service"), you agree to be bound by these Terms of Service ("Terms"). If you disagree with any part of these terms, you may not access the Service.

Description of Service

AccountancyForms provides a secure platform for accountants to collect tax information from their clients through automated forms. The Service includes:

  • Pre-configured UK tax form templates
  • Client management tools
  • Form distribution and tracking
  • Secure data collection and storage
  • File upload capabilities
  • Email notifications and reminders

User Accounts

Account Registration

To use certain features of the Service, you must register for an account. You agree to:

  • Provide accurate, current, and complete information
  • Maintain and promptly update your account information
  • Maintain the security of your password
  • Accept responsibility for all activities under your account
  • Notify us immediately of any unauthorized use

Account Eligibility

You must be at least 18 years old and legally authorized to practice accountancy in your jurisdiction to create an accountant account. By creating an account, you represent that you meet these requirements.

Subscription and Payment

Subscription Tiers

We offer multiple subscription tiers with varying features and client limits. By subscribing, you agree to pay all applicable fees.

Billing

  • Subscriptions are billed monthly or annually in advance
  • Payment is due immediately upon subscription
  • We reserve the right to change pricing with 30 days notice
  • All fees are non-refundable except as required by law
  • Failure to pay may result in service suspension or termination

Cancellation

You may cancel your subscription at any time. Cancellation will take effect at the end of the current billing period. You will retain access to paid features until the end of the billing period.

Acceptable Use

You agree not to:

  • Use the Service for any illegal purpose
  • Violate any laws or regulations
  • Infringe on intellectual property rights
  • Transmit malicious code or viruses
  • Attempt to gain unauthorized access to the Service
  • Interfere with or disrupt the Service
  • Use the Service to send spam or unsolicited communications
  • Impersonate any person or entity
  • Collect or store personal data without authorization

Data and Content

Your Data

You retain all rights to the data you submit to the Service. By using the Service, you grant us a limited license to process, store, and display your data solely for the purpose of providing the Service.

Data Responsibility

You are responsible for:

  • The accuracy and legality of all data you submit
  • Obtaining necessary consents from clients
  • Complying with data protection laws
  • Maintaining backups of critical data

Intellectual Property

The Service and its original content, features, and functionality are owned by AccountancyForms and are protected by international copyright, trademark, and other intellectual property laws. You may not copy, modify, distribute, or create derivative works without our express written permission.

Limitation of Liability

To the maximum extent permitted by law, AccountancyForms shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, data, or other intangible losses resulting from:

  • Your use or inability to use the Service
  • Any unauthorized access to or use of our servers
  • Any interruption or cessation of the Service
  • Any bugs, viruses, or malicious code
  • Any errors or omissions in content

Disclaimers

The Service is provided "as is" and "as available" without warranties of any kind, either express or implied. We do not warrant that:

  • The Service will be uninterrupted or error-free
  • Defects will be corrected
  • The Service is free of viruses or harmful components
  • Results obtained will be accurate or reliable

Indemnification

You agree to indemnify and hold harmless AccountancyForms and its officers, directors, employees, and agents from any claims, damages, losses, liabilities, and expenses (including legal fees) arising from:

  • Your use of the Service
  • Your violation of these Terms
  • Your violation of any rights of another party
  • Your data or content submitted to the Service

Termination

We may terminate or suspend your account and access to the Service immediately, without prior notice or liability, for any reason, including:

  • Breach of these Terms
  • Non-payment of fees
  • Fraudulent, abusive, or illegal activity
  • At your request

Upon termination, your right to use the Service will immediately cease. We may retain your data for a reasonable period for backup and legal compliance purposes.

Governing Law

These Terms shall be governed by and construed in accordance with the laws of England and Wales, without regard to its conflict of law provisions. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

Changes to Terms

We reserve the right to modify these Terms at any time. We will notify users of any material changes by email or through the Service. Your continued use of the Service after changes constitutes acceptance of the modified Terms.